A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, October 21, 2014 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Board Members present in attendance were Floyd Ball, Gail Owen, Walter Smith, Michael Wood, Dave Ellis and Larry Crain. Also in attendance was Dolores Sue representing Planned Community Management, Inc. (PCMI) and Officer Felchak.
With a quorum being established, the meeting was called to order at 5:30 p.m.
MINUTES
The minutes of the September 16, 2014 Board meeting were reviewed. A motion to accept the minutes as written was made by Walt Smith, seconded by Gail Owen and unanimously approved.
HOMEOWNER CONCERNS
There were no homeowners present.
PATROL SERVICE REPORT
The Board reviewed the patrol service report. The Board thanked Officer Felchak for his great help with National Night Out.
FINANCIAL REVIEW
Dave Ellis presented the financials. As of September 30, 2014 the money in the bank totaled $664,654.20. This includes checking, savings accounts and CD’s and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. Delinquency for the month ending September 30, 2014 was $12,078.00. As of October 17, 2014 this had been further reduced to $11,307.00.
OLD BUSINESS
Clubhouse Repairs - Martin Spears did not attend the meeting and therefore the Board was unable to address any of the clubhouse repair items on which it is awaiting Martin’s price estimates. One of these, the repair of the concrete path near the clubhouse entrance, is a safety issue and this work needs to be commissioned without further delay. It was therefore unanimously agreed that a price will be obtained for this repair and the project will be approved by unanimous written consent rather than waiting for the next Board Meeting.
NEW BUSINESS
Contracts Renewing at the end of the Year:
Landscape Contract - The Board unanimously agreed that the services of the current company have been excellent and the company has agreed to continue for a further year without a price increase. A motion to accept the landscape contract for 2015 was made by Walt Smith, seconded by Gail Owen and unanimously approved.
Security Contract - The Board unanimously agreed that the services of the current Security Team have been excellent. Paul Wilburn and his team have agreed to continue for another year without any hourly price increase. A motion to accept the Security contract for 2015 was made by Walt Smith, seconded by Michael Wood and unanimously approved.
Community Events - National Night Out was a huge success and residents had a great time. There were 129 families represented with total attendance estimated at more than 400 people. The Board expressed appreciation to Michael Wood and his team for all their hard work.
Consideration of Poly Pickets as an Alternative to Cedar - The Board discussed the presentation from the August meeting concerning Poly Pickets. This issue was tabled by the Board and put into consideration for the Architectural Control Committee.
ADJOURNMENT TO EXECUTIVE SESSION
At 6:15 p.m. the meeting was adjourned to executive session
Decision Made During Executive Session:
Deed Restriction Violations - The Board reviewed all deed restriction violations.
Delinquencies - Action is being taken regarding accounts with delinquencies in the subdivision as required.
ADJOURNMENT
With no further business the meeting was adjourned at 6:35. The next meeting will be November 18, 2014 at the clubhouse, 1602 Hoyt.
