A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, May 19, 2015 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Board Members present were Floyd Ball, Walter Smith, Dave Ellis, Gail Owen and Larry Crain. Also in attendance was Dolores Sue representing Planned Community Management, Inc. (PCMI) and Officer Wilburn.
With a quorum being established, the meeting was called to order at 5:30 p.m.
MINUTES
The minutes of the March 17, 2015, April 21, 2015 Annual Meeting and Board Meeting were reviewed. A motion to accept the minutes as written was made by Walter Smith, seconded by Gail Owen and unanimously approved.
HOMEOWNER CONCERNS
There were no homeowners present.
PATROL SERVICE REPORT
The Board reviewed the patrol service report. There were no major issues or concerns reported.
FINANCIAL REVIEW
Dave Ellis presented the financials. As of April 30, 2015 the money in the bank totaled $911,726.00. This includes checking, savings accounts and CD’s and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. Delinquency for the month ending April 30, 2015 was $40,407.35, however as of May 15, 2015 it had gone down to $33,880.39.
Dave Ellis reported that the $100,000.00 Certificate of Deposit Account Registry Service (CDAR) has matured and that money moved to the New First Operating account.
OLD BUSINESS
Community Activities - Floyd Ball reported that the committee organizing the Memorial Day Veteran’s Appreciation Parade and the Splash Day activities is doing a great job but are short of volunteers to perform all the tasks. It has been confirmed there will be a sheriff’s vehicle to lead the parade. This event will take place unless rained out.
Additional Handicap Parking Space - During the annual meeting a homeowners asked for one (1) additional handicap space at the clubhouse. After due discussion a motion was made by Walter Smith, seconded by Larry and passed with a vote of four (4) in favor and one (1) no vote to install a second handicap space. Along with that the Board (with any volunteers) will be painting the two parking spaces to make them very visible and Officer Wilburn was asked to monitor and issue citations for any illegal use.
NEW BUSINESS
Perimeter Fence - There will be an inspection of the perimeter fence by the fence committee in the near future.
ADJOURNMENT TO EXECUTIVE SESSION
At 5:55 p.m. the meeting was adjourned to executive session
Decisions Made During Executive Session
The Board reviewed all delinquencies. It was determined that for all but small balances unless the property owner pays (or enters into a payment plan with a first good faith payment) by the end of this week the account will be sent to the attorney for legal action. Unfortunately this can be a very expensive process for the property owner sometimes resulting in legal fees multiple times that which is currently due.
The Board reviewed all deed restriction matters including the ones from the attorney’s office and the disposition of same.
ADJOURNMENT
With no further business the meeting was adjourned at 6:30 p.m.
The next meeting will be the June 16, 2015 starting at 5:30 p.m. at the clubhouse, 1602 Hoyt Lane.
