A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, July 21 2015 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Board Members present were Gail Owen, Walter Smith, Floyd Ball, Michael Wood, Larry Crain, Dave Ellis and Martin Spears. Also in attendance was Dolores Sue representing Planned Community Management, Inc. (PCMI) and Officer Paul Wilburn.
With a quorum being established, the meeting was called to order at 5:30 p.m.
MINUTES
The minutes of the June 16, 2015 Board Meeting were reviewed. A motion to accept the minutes as written was made by Walter Smith, seconded by Larry Crain and unanimously approved.
HOMEOWNER CONCERNS
There were two homeowners present. One of the homeowners wanted to compliment the pool company. They stated that the lifeguards are doing a great job and are being very well mannered.
PATROL SERVICE REPORT
The Board reviewed the patrol service report. There were no major issues or concerns reported.
FINANCIAL REVIEW
Dave Ellis presented the financials. As of June 30, 2015 the money in the bank totaled $812,864.01. This includes checking, savings accounts and CD’s and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. Delinquency for the month ending June 30, 2015 was $22,121.74.
Dave Ellis explained there is a $200,000.00 CDAR expiring at the end of July and this will be replaced with a new $50,000.00 CDAR. The balance of the money will automatically move into the Alliance money market account and the amount in excess of $100,000 will be moved to our New First account from which operating expenses are paid.
OLD BUSINESS
Community Events - Michael Wood reported that a meeting of volunteers for National Night Out was held on July 20, 2015. The meeting was a strategy session and there were eleven (11) residents present. National Night Out is October 6, 2015 and more volunteers are needed. He estimated the need for twenty five (25) to make this a great event.
November 14, 2015 is the first annual custom car show and will be staged on our clubhouse car park.
Perimeter Fence Inspection - Floyd Ball reported that due to the hot weather the perimeter fence inspection will be delayed to the Fall when it is cooler outside.
Possible Painting of Handicap Spaces at the clubhouse Parking Lot - The Board discussed possibly purchasing stencils to paint the handicap logo on the two assigned handicap spaces on the clubhouse parking lot. Floyd Ball priced the stencils and they would be $65.00 plus tax. The Board unanimously agreed to defer this discussion until the Fall when the weather is cooler and to ascertain at that time if the painting is necessary.
NEW BUSINESS
Possible Doggie Stations throughout the Neighborhood - Martin Spears suggested the Board review the need for doggie stations. These are boxes from which homeowners can pull out bags to more easily clean up after their dogs. Martin will bring a priced proposal to the August meeting.
Swim Team Sponsorship - A motion was made by Dave Ellis to donate the same $125.00 amount that was contributed last year for the Association’s annual sponsorship of the swim team. The motion was seconded by Gail Owen and unanimously approved.
Pool Furniture - Martin Spears stated that some of the swim team members had ask for new pool furniture. Dave Ellis will review the condition of the current furniture and convey a recommendation at the August meeting.
ADJOURNMENT TO EXECUTIVE SESSION
At 6:02 p.m. the meeting was adjourned to executive session
Decisions Made During Executive Session
The Board reviewed all delinquencies, including those accounts that have been sent to the Association Attorney for collection. There may be at least one more account that will need to be sent to the attorney in August.
The Board reviewed all deed restriction matters and disposition of same.
With no further business the meeting was adjourned at 6:30 p.m.
The next meeting will be the August 18, 2015 starting at 5:30 p.m. at the clubhouse, 1602 Hoyt Lane.
