A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, September 16, 2008 at 5:30 p.m. at the offices of Planned Community Management, Inc.
ATTENDANCE
Directors in attendance were Dave Ellis, Mark Molsberry, Linda Moore, Brian Boggs, Lance Gordon, Don McClelland and Cliff Johnson. Also representing Planned Community Management, Inc (PCMI) was Dolores Sue.
A quorum being established, the meeting was called to order at 5:40 p.m
HURRICANE IKE
The Board discussed hurricane damage to common areas and the process for repairs. Linda Moore reported that the constables have suspended all vacations and all officers are on duty.
Architectural – The Architectural Chairperson, Don McClelland volunteered to expedite architectural applications for roofs and fences. He will meet with each owner and have the approval within one day. PCMI was instructed to call Don McClelland with any application that comes in so that he can handle it rapidly.
MINUTES
The minutes of the August 19, 2008 meeting were reviewed and upon a motion made, seconded and approved, it was unanimously agreed to accept the minutes as written.
2009 BUDGET
The Board reviewed the preliminary budget. After due discussion and changes the Board unanimously agreed to adopt the 2009 budget.
2009 RATE
A motion was made, seconded and unanimously agreed to set the 2008 annual maintenance rate at $680.00. The Board instructed PCMI to mail invoices the middle of October, 2008.
TENNIS COURT
The Board discussed their August meeting at which they thought it would be a good idea to send a questionnaire to the residents to seek views on any alternatives prior to addressing the costly resurfacing of the East tennis courts. The Board reconsidered and then reversed this decision based on the time and money that would be involved in such an undertaking in light of the extra expenditures that are about to be incurred as a result of the recent storm damage.
The next meeting was scheduled for October 21, 2008 at 5:30 p.m. at the clubhouse, 1602 Hoyt.
There being no further business to come before the Board, the meeting was adjourned at 8:20 p.m
