A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, September 18, 2012 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Board Members present were Dave Ellis, Walter Smith, Floyd Ball, Dave Ellis, Don McClelland and Martin Spears. Also in attendance was Dolores Sue representing Planned Community Management, Inc. (PCMI).
With a quorum being established, the meeting was called to order at 5:30 p.m.
MINUTES
The Board reviewed the minutes of the August 21, 2012 meeting. A motion to accept the minutes as written was made by Walter Smith seconded by Dave Ellis and unanimously approved.
PATROL SERVICE REPORT
Martin Spears presented the patrol service report.
2013 BUDGET
The Board reviewed the preliminary budget. The Board agreed with one no vote to increase the budget for patrol services to allow for additional patrol hours. After due discussion and changes the Board unanimously agreed to adopt the 2013 budget.
2013 RATE
A motion to set the 2013 annual maintenance rate at $700.00 (No increase from the 2012 rate) was made, seconded and unanimously approved. The Board instructed PCMI to mail invoices November 1, 2012. Dave Ellis will prepare an insert to be mailed with the invoices.
POOL CONTRACT
A motion to terminate the existing Houston Recreation Management pool management contract at the end of this year and at the October meeting to select a different company for 2013 was made, seconded and unanimously approved.
PERIMETER FENCE
A motion to authorize a further $1,000.00 for fence repair materials was made by Walter Smith, seconded by Martin Spears and unanimously approved.
With no further business the meeting was adjourned at 7:00 p.m. The next meeting will be October 16, 2012.
