A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, October 19, 2010 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Board Members present were Dave Ellis, Martin Spears, Floyd Ball and Lance Gordon.
With a quorum being established, the meeting was called to order at 5:32 p.m.
MINUTES
The Board reviewed the minutes of the September 20, 2010 meeting. A motion to accept the minutes was made, seconded and unanimously approved.
HOMEOWNER CONCERNS
There were two (2) residents present.
One new resident stated that some repairs are required to the perimeter fence behind his home. Lance Gordon will get the details from him and perform the repairs within the next couple of weeks. The resident also asked about responsibility for mowing the grass between perimeter fence and the drainage ditch. He was told that this work is performed by the County.
CONSTABLE REPORT
Linda Moore, constable liaison, was unable to attend the meeting. The report is posted on the web site.
FINANCIAL AND DELINQUENCY SUMMARY
Dave Ellis presented the financials as of September 30, 2010. The money in the bank totaled $407,529.03. This includes checking, savings accounts and CD’s and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets.
As of September 30, 2010 delinquencies totaled $34,886.90. It was reported the delinquency has gone up since last month due to added attorney fees.
OLD BUSINESS
Pool Notice Board -The new pool rule notice board has been made and Martin Spears will install it in the next few days.
Playground Update Committee Report - Lance Gordon reported that the committee will be prepared to make a recommendation at the November meeting.
Rules for Signs in the Subdivision/Guidelines - The Board discussed a draft Architectural Guideline amendment which expands on Article 17 of the deed restrictions to define the categories of signs in the neighborhood for which the Board is prepared to issue
blanket approval. A draft had been circulated by the committee for the Board to review. As two of the committee members were unable to attend the meeting it was unanimously agreed to postpone a vote on the amendment language until the November meeting.
Loose Cats - The Board discussed responses they received regarding the loose cat issue. After due discussion the Board unanimously agreed that the Association should not take unilateral action in, and responsibility for, trapping loose cats. However, it will provide assistance to those residents who see the loose cats as a problem. They will be asked to contact the Association with specific information and if possible photographic documentation of specific violations. This will permit PCMI to send a letter to the violator requesting that their domestic pet(s) be restrained in accordance with the Harris County Leash Law, and if the cats are feral that they stop harboring them. If this does not solve the problem PCMI will contact Harris County Public Health and Environmental Services (HCPHES) and ask it to send an officer to visit the residence and begin the process that could end in a citation being issued to the violator.
Alternatively the complaining resident can request a trap from HCPHES and take action to remove the animals themselves. HCPHES will provide traps and collect any trapped animals free of charge.
Dave Ellis will post an article on this subject on our web site and in the newsletter.
Alternative Security Committee Report - Martin Spears reported the committee has obtained two (2) firm proposals for security cameras which could be installed at our entrances and recreation area as part of an alternative crime deterrent strategy. The committee met with a camera company just prior to the Board meeting. The committee is actively researching all possibilities and will have a recommendation at the November meeting.
Community Events Report - Martin Spears reported there are no events being planned at the present time. However, the committee will contact the fire department and ask them if they would be willing to bring the fire truck, with Santa Claus on board, through the subdivision at Christmas time.
Directory Update - Dave Ellis reported the directory update forms will be included in the invoice mailing on November 1, 2010.
CPR Class - Dave Ellis reported there are ten (10) people who have confirmed they will be attending the October 30 CPR class for a fee of $25.00 per person.
NEW BUSINESS
2010 Audit - The Board reviewed the proposal from Kenneth Johse, CPA to perform the 2010 audit at the same cost as the previous year, $1,400 plus copy costs. A motion to accept the contract was made, seconded and unanimously approved.
ADJOURNMENT TO EXECUTIVE SESSION
At this time the Board thanked the residents for attending and adjourned to executive session to discuss deed restriction violations and collections.
Deed Restriction Violations
Deed Restrictions were discussed at this time and the disposition of same. There were one hundred seven (107) violations noted on the October inspection report. The Board instructed PCMI to send four (4) violations to the association attorney for legal action.
Adjournment
With no further business to come before the Board, the meeting was adjourned at 7:15 p.m. The next meeting will be November 16, 2010 at 5:30 p.m. at the community clubhouse.
