A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, October 20, 2009 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Directors in attendance were Don McClelland, Dave Ellis, Brian Boggs, Linda Moore and Mark Molsberry. Also in attendance, representing Planned Community Management, Inc. (PCMI), was Dolores Sue.
A quorum being established, the meeting was called to order at 5:30 p.m.
MINUTES
The Board reviewed the minutes of the September 15, 2009 meeting. A motion to accept the minutes was made, seconded and unanimously approved.
HOMEOWNER CONCERNS
There were no homeowners present
CONSTABLE REPORT
Linda Moore, constable liaison, presented the constable report.
FINANCIAL AND DELINQUENCY SUMMARY
Dave Ellis presented the financials as of September 30, 2009. The money in the bank totaled $358,959.41. This includes checking, money market accounts and CD’s and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets.
Dave Ellis requested the Board’s approval to open a new $50,000.00 CD with a 6 month maturity for the Operating account as soon as sufficient 2010 maintenance fee funds are deposited. A motion to approve this request was made, seconded and unanimously approved. Dave Ellis explained this will be the last CD at ICON Bank until one or more of the existing CDs mature as the Association funds must not exceed $250,000.00 in any one institution to remain federally insured.
As of September 30, 2009 delinquencies totaled $27,194.15.
OLD BUSINESS
Graffiti Shield – Mark Molsberry updated the Board on this subject stating that he is ready to purchase the chemical product. He will be sending PCMI the amount, place of business and their W-9. PCMI will then issue the check and Mark will purchase the product.
Playground Equipment Upgrade – Cliff Johnson, the subcommittee chairperson, was unable to attend the meeting therefore this item was tabled.
Pool Notice Board – Lance Gordon was unable to attend the meeting and therefore this item was tabled until the November 17, 2009 meeting.
Crime Watch – Dave Ellis told the Board that two (2) positive responses to the request for volunteers for a crime watch committee had been received. As neither of these residents was in attendance at the meeting however no action could be taken. As a successful crime watch program would require the ongoing commitment of a relatively large number of residents, due to the lack of response the Board tabled this issue indefinitely. Should interest from residents emerge the crime watch committee will be re visited.
NEW BUSINESS
Vehicles in street with expired tags - The Board discussed several vehicles in the community that are parking in the street without current registration and/or inspections stickers. It was unanimously agreed that Dave Ellis will call the Captain in charge and inform him that the Association wants all vehicles with expired tags and or registration or are in violation of any of the parking restrictions of the Texas Transportation Code to be stickered and towed away from the community.
At this time the Board adjourned to executive session to discuss delinquencies and deed restriction matters. The Board unanimously agreed to file four (4) lawsuits on homeowners who are delinquent and currently at the association attorney for collection action.
With no further business to come before the Board, the meeting was adjourned at 6:30 p.m. The next meeting will be November 17, 2009 at 5:30 p.m. at the community clubhouse.
