A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, October 21, 2008 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Directors in attendance were Dave Ellis, Linda Moore, Lance Gordon, Brian Boggs, Don McClelland, Mark Molsberry and Cliff Johnson. Also in attendance, representing Planned Community Management, Inc. (PCMI), was Dolores Sue.
A quorum being established, the meeting was called to order at 5:30 p.m. by Lance Gordon, President.
HOMEOWNER CONCERNS
There were no homeowners present.
MINUTES
The Board reviewed the minutes of the September 16, 2008 meeting. A motion to accept the minutes was made, seconded and unanimously approved.
CONSTABLE REPORT
Linda Moore, constable liaison, presented the constable report.
FINANCIAL AND DELINQUENCY SUMMARY
Dave Ellis presented the financials as of September 30, 2008. The money in the bank totaled $406,951.08. This includes checking, money market accounts and CDs and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. A CD for $50,000 in the Operating account matured on October 3, 2008 and this money will be used to fund operating expenditures. The next Operating account CD purchase will await receipt of 2009 maintenance fees, the invoices for which went out on October 15. A CD for $50,000 in the Reserve account matured on September 29, 2008. As the tennis court renovation project is still some months away, a decision was made to reinvest this $50,000 in a further 3 month CD. As of September 30, 2008 delinquencies totaled $13,741.34.
OLD BUSINESS
Car Park Car Stops – Brian Boggs will schedule a day in November to install the Car Park Stops.
Pool Furniture repairs/Diving Board Repair/Drain – The Board discussed pool furniture. At this time Brian Boggs presented prices he had received. The prices ranged from $130.00 to $200.00 per chaise lounge. This issue was tabled for more research. Mark Molsberry volunteered to count the number of chairs and evaluate the ones that need straps replaced. The board will discuss this at the November meeting.
Diving Board Drain - The Board discussed installing a drain at the diving board. A motion that Lance Gordon will pursue another quote and will have the drain installed at a price not to exceed $1,200.00 was made, seconded and unanimously approved.
Replacing of Pool Filter Media - The Board then discussed removal and replacing of old pool filter media. This will be replaced with zeobrite filter media and a pea gravel base. There is a two (2) year warranty on parts and labor at a cost of $1,767.56. A motion to accept the proposal was made, seconded and unanimously approved.
Tennis Court Resurfacing Proposal – Lance Gordon stated that he is expecting one more proposal and will have the figures for the November meeting.
NEW BUSINESS
Christmas Decorations – Linda Moore will be in charge of the Christmas Decorations. A motion that Linda Moore will purchase decorations at a cost not to exceed $350.00 was made, seconded and unanimously approved.
Constable Contract – Linda Moore reported the contract has not been delivered to her as of the date of this meeting.
Cedar Fences – Lance Gordon reported that some homeowners have installed fences without seeking the necessary approval. In some cases these fences do not meet the mandated specifications and thus the Board needs to take action. He will go on inspections with PCMI and the Deed restriction chairperson and address all fences that are not cedar.
At this time with no homeowners present the Board discussed all delinquencies and deed restriction matters.
With no further business to come before the Board, the meeting was adjourned at 6:30 p.m.
