A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, October 17, 2006 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Directors in attendance were Patrick Sammon, Dave Ellis, Richard Erbert, Don McClelland, Linda Moore, Sue Dean Smith and Lance Gordon. Also in attendance, representing Planned Community Management, Inc. (PCMI), was Dolores Sue.
A quorum being established, the meeting was called to order at 5:35 p.m.
HOMEOWNER CONCERNS
There were two homeowners present
A resident thanked the Board of Directors for doing a wonderful job in taking care of the community. They were concerned about a specific resident that allows her dogs to run loose and chase people and animals on leashes by nipping at the back of the legs. The Board explained that the constables have been instructed to watch for dogs without leashes as it is against the law to have dogs out without them. Therefore tickets can and will be issued to violators. The Board thanked the resident for coming.
Board Member from Municipal Utility District (MUD 61) – A Board Member from MUD 61 attended the meeting to answer any questions the Board might have. There were two main issues:
1. The Board had looked into having water meters installed in the cul-de-sac’s that would be required to feed the sprinkler systems that have been discussed. The price the MUD presented was $600 per meter. In addition the association would have to contract someone to install a sprinkler system. MUD 62 had not been contacted about the cul-de-sacs in their district. After due discussion the Board unanimously agreed that the costs involved could not be justified and that this issue would therefore be dropped from further consideration.
2. This Board member also addressed an MUD 61 proposal that the two MUD's take over the subdivision’s trash collection service as opposed to it being a Williamsburg Settlement Maintenance Association responsibility. If this were to occur the decision would be irrevocable and the Board would no longer have an input as to what services would be provided in the future. After discussion it was decided that the residents’ interests would be better protected if trash collection remained under Williamsburg Settlement Maintenance Association control as a way to ensure ongoing continuity of the present services such as back door pick-up and recycling.
He stated there will be a ten percent (10%) decrease in MUD 61 taxes this year and they are hopeful the same for next year. Also there is a $20,000 exemption for those over 65 years old, which took effect last year.
The Board thanked him for attending the meeting.
MINUTES
The Board reviewed the minutes of the September 19, 2006 meeting. A motion to accept the minutes as amended was made, seconded and unanimously approved.
CONSTABLE REPORT
The security coordinator presented the report. It was a quiet month.
FINANCIAL /DELINQUENCY SUMMARY
The treasurer gave the financial report as of September 30, 2006. The treasurer explained that bank statements had just arrived at PCMI so he had not had the opportunity to give a detailed report.
At this time, with no homeowners present the Board revised the agenda to review deed restriction violations as in the two previous monthly meetings time did not allow this review. The deed restriction violations were reviewed and the Board instructed PCMI on the disposition of same.
OLD BUSINESS
Pool Motor Issue - Mr. Ellis reported that an uncorrected leak from a defective seal had resulted in the pool motor having to be rebuilt. Fortunately, this repair was performed under warranty at no cost to the association. However, the warranty has now expired and care should be taken to ensure that the pool company report and address any future such leaks before similar damage can occur.
NEW BUSINESS
Letter From Women’s Tennis League - The Board reviewed a letter from one of the women’s tennis leagues. Four of the five women’s leagues that use the court donated money to help with the upkeep. Mr. Gordon will speak with the gentleman who is giving lessons to children regarding him making on-going contributions as well as helping the Board obtain a better price on the cost of nets and other items needed for the courts. The Board unanimously agreed to purchase two benches and have the ball holders repaired or replaced as necessary.
Mr. Gordon reported that he will also procure and install a new wind screen section on the west tennis courts to replace the section that was damaged and subsequently removed.
The Board reviewed three proposals for power washing the courts. A motion was made, seconded and unanimously agreed to accept whichever of the two $800 proposals Mr. Gordon feels best meets the association needs.
Mr. Gordon will obtain proposals to resurface the old courts and present them at the November meeting.
Yard Of The Month - Mrs. Moore explained that awarding yard of the month is getting more difficult. After due discussion a motion was made, seconded and unanimously agreed to terminate the yard of the month program. The Holiday decoration contest will remain in place with no monetary award at this time.
Constable Patrol Contract - Mrs. Moore reported that she had not received the 2007 contract as of this meeting
Swim Team Issues - The swim team would like to have a garage sale November 11, 2006 and use the little room to store the items. The garage sale will be held at the clubhouse parking lot, moving into the clubhouse big room in the event of rain. The Board agreed to his as it will enable the swim team to possibly raise money in an effort to not increase swim team fees. The swim team will be advised that they need to make arrangements for the immediate disposal of all unsold items.
New Welcome Person Needed - The welcome person has explained she can no longer continue to perform the welcoming of new homeowners into the neighborhood. This person takes them a directory, a copy of the legal documents governing the association, explains the trash pick up service and give them all the general information of the community. The Board will need to find someone else to perform this function.
NEXT MEETING
The next meeting will be a November 21, 2006 at 5:30 p.m. at the community clubhouse. There will be no December meeting.
With no further business to come before the Board, the meeting was adjourned at 7:30 p.m.
