A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, November 15, 2005 at 4:00 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Directors in Attendance were Linda Moore, Alan Blair, Sue Dean Smith, Dave Ellis, Don McClelland, Richard Erbert and Lance Gordon. Also in attendance were Dolores Sue and Candace Wiggins representing Planned Community Management, Inc. (PCMI)
A quorum being established, the meeting was called to order at 4:00 p.m.
EXECUTIVE SESSION
The Board reviewed each deed restriction violation and disposition of same. They also reviewed each delinquent account and all matters at the Association attorney.
OPEN SESSION
HOMEOWNER CONCERNS
There were no homeowners present.
MINUTES
The Board reviewed the minutes of the October 18, 2005 meeting. A motion to accept the minutes as written was made, seconded and unanimously approved.
CONSTABLE REPORT
The security coordinator presented the report. Deputy Demouy, one of the subdivision deputies, was present.
FINANCIAL/DELINQUENCY
The Board reviewed the financials for the month of October 31, 2005. The money in the bank was $235,642.22. This includes checking and money market accounts and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets.
Delinquency - Delinquency as of October 31, 2005 was $14,723.97.
NEW BUSINESS
Painting of Clubhouse – Two proposals were presented for painting the inside of the clubhouse. These proposals were for a portion of the interior. It was unanimously agreed to obtain proposals for doing the entire inside of the room.
Security – The Board has been noticing that the deputies are not sufficiently visible and there are some concerns regarding the service that is being provided. It was unanimously agreed to have a meeting with the Constable’s office to explain the concerns and work out the issues.
Pool Proposals – The Board obtained three proposals for the 2006 contract. After review it was unanimously agreed to award the contract to Lone Star.
No Board Meeting in December – There will be no December meeting due to the holidays.
Recycling – The Board discussed bringing to the residents’ attention that recycling does cost $2.00 per home per month whether a resident recycles or not. That is an additional cost of approximately $18,000.00 per year.
Shed for Pool Chemicals and Repairing Sheetrock where Chemicals are being Stored – The Board discussed the need to have the pool chemicals stored in a storage container just for that purpose. It was unanimously agreed that for the January meeting the Board will look into a tuff shed type structure to store the chemicals and a proposal for repairing the sheet rock in the current storage room.
Tennis Leagues – Two out of three of the women’s tennis leagues have donated money to the Association to help with the cost of maintaining the tennis courts. The Board unanimously agreed to send the teams a “thank you” letter and put a thank you in the newsletter for those contributions.
OLD BUSINESS
Center Nets at Tennis Court – Mr. Gordon reported he is working on getting the nets installed.
Next Meeting – As there will be no meeting in December, the next meeting of the Board will be on January 17, 2006 at the community clubhouse. The executive session will begin at 4:00 p.m. and the open forum will begin at 5:00 p.m.
With no further business to come before the Board, the meeting was adjourned at 6:00 p.m
