A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, June 19, 2007 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Directors in attendance were Don McClelland, Dave Ellis, Sue Dean Smith, Patrick Sammon and Lance Gordon. Also in attendance, representing Planned Community Management, Inc. (PCMI), was Dolores Sue.
A quorum being established, the meeting was called to order at 5:36 p.m.
HOMEOWNER ATTENDANCE
There were no homeowners present.
MINUTES
The Board reviewed the minutes of the May 15, 2007 meeting. A motion to accept the minutes as written was made, seconded and unanimously approved.
CONSTABLE REPORT
The security coordinator introduced the new evening Deputy, Officer Hottman, and presented the security report.
SIGNING OF UNAMIOUS WRITTEN CONSENT FOR BUSINESS TRANSACTED SINCE THE APRIL MEETING
Board Members present signed the consent forms. Sue Dean Smith will deliver them to the Board Member who was absent from the meeting.
FINANCIAL /DELINQUENCY SUMMARY
The Board reviewed the financial statement as of May 31, 2007. The money in the bank totaled $512,487.87. This includes checking and money market accounts and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. The Board unanimously agreed to immediately open a $100,000.00 C.D., the money to be taken from the operating Operating account. And as the the C.D.’s in the Reserve Account expire this month; it was agreed that the proceeds should be reinvested in a $50,000.00 C.D. for three (3) months, a $50,000.00 for six (6) months, and a $50,000.00 for nine (9) months.
As of May 31, 2007, delinquencies totaled $17,349.82.
OLD BUSINESS
Landscape Contract – Mr. Gordon reported to the Board that he has met the landscaping contractor at the property and he will have final figures at the next Board Meeting.
Homeowner Directory – The Board unanimously agreed to table this issue until next month.
NEW BUSINESS
Pool Party Discussion - The Board reviewed the pool party rental rules. After due discussion it was unanimously agreed that parties can be held any time Tuesday – Friday during open hours, but attendance the pool will be restricted to 20 or less participants (adults and children)..
Management Contract - The Board signed the new management contract with PCMI. The contract had the three percent (3%) increase as agreed in the 2007 budget meeting.
Exterior Light on Clubhouse – Mr. Ellis reported the light at the end of the clubhouse is not working. It apparently has no power running to it. The Board unanimously agreed that Mr. Ellis will contact Advantage Electric Company and have the needed work done.
Delinquencies – Mrs. Smith explained that collections are coming along nicely and PCMI was instructed to send four (4) more letters to people who were on payment plans and have defaulted.
Deed Restrictions – The Board reviewed the deed restriction violation list and the depositions of same.
Architectural Application Appeal – The Board reviewed an architectural an appeal on an application that was denied by the committee. After due discussion the Board unanimously denied the appeal based on Article VI of the deed restrictions. Further a Board member had completed research on building codes. PCMI was instructed to send the denial letter along with the information obtained from the research.
NEXT MEETING
The next meeting will be July 17, 2007 at the community clubhouse.
With no further business to come before the Board, the meeting was adjourned at 7:00 p.m.
