A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, July 15, 2008 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449..
ATTENDANCE
Directors in attendance were Dave Ellis, Don McClelland, Linda Moore and Lance Gordon. Also in attendance, representing Planned Community Management, Inc. (PCMI), was Dolores Sue.
A quorum being established, the meeting was called to order at 5:40 p.m. by Lance Gordon, President.
MINUTES
The Board reviewed the minutes of the June 18, 2008 meeting. A motion to accept the minutes was made, seconded and unanimously approved.
CONSTABLE REPORT
The security liaison presented the constable report. The Board discussed that vehicles parked facing the wrong direction are now being ticketed by the deputies.
FINANCIAL AND DELINQUENCY SUMMARY
Dave Ellis presented the financials as of June 30, 2008. The money in the bank totaled $518,719.31. This includes checking, money market accounts and CD’s and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets.
As of June 30, 2008 delinquencies totaled $21,358.08.
HOMEOWNER CONCERNS
There were no homeowners present.
OLD BUSINESS
Pool Furniture – The Board member who has been reviewing the pool furniture was unable to attend. Therefore, this issue was tabled until the August meeting.
Diving Board Repair and Drain - Lance Gordon explained he is monitoring the diving board and at this time there is not a safety danger and the diving board is sturdy.
Car Park Car Stops – This issue was tabled until the August meeting as the Board member responsible was unable to attend the meeting..
Plant Bed Improvement – There were thirteen (13) new plants installed in front of the clubhouse. Linda Moore stated she would like to have a rock border around the trees in front of the clubhouse. A motion was made, seconded and unanimously agreed that Linda Moore obtain proposals for the installation of rocks around the trees at the front of the clubhouse.
Tables for Pool Area – Lance Gordon reported that the local Sam’s store no longer has the tables we require. He did, however, find them online, but available only in packs of four (4) whereas at the June meeting the Board gave approval for the purchase of just two (2). A motion was made, seconded and unanimously agreed to ask Lance Gordon to increase the purchase to four (4) tables for the pool area at a cost of approximately $598.00.
NEW BUSINESS
Communication from homeowners - The Board reviewed an e-mail concerning excessive garbage some residents are placing out for the trash people and felt that these residents are abusing the service.
The Board is aware of at least one home in the neighborhood that has put out far more garbage than could be picked up in one load. When this occurs, the trash company will pick up what they can reasonably handle leaving the remainder for subsequent pick-ups. If the amount is excessive it may take several pick-ups on regular scheduled pick up days to clear the backlog. To avoid having garbage on our front yards for excessive periods residents are asked to limit how much they put out for each pick-up to that which can reasonably be handled in one load..
Pool Issues – The Board discussed an e-mail they had received about pool issues and behavior at the pool. Lance Gordon is monitoring these issues and staying in close contact with the pool contractor.
Solicitors - A resident had complained about solicitors in the neighborhood. The Board checked with the deputies. Although we do have signs at our entrances to discourage solicitors there is no law that prohibits this activity. If soliciting becomes a nuisance residents can call the offices of the solicitors and ask them not to come to their home.
At this time the Board adjourned to executive session to discuss delinquencies and deed restrictions.
With no further business to come before the Board, the meeting was adjourned at 6:50 p.m.
