A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, July 18, 2006 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Directors in attendance were Richard Erbert, Patrick Sammon, Linda Moore, Don McClelland, Dave Ellis and Lance Gordon. Also in attendance, representing Planned Community Management, Inc. (PCMI), was Dolores Sue.
A quorum being established, the meeting was called to order at 5:40 p.m.
HOMEOWNER CONCERNS
There were no homeowners present
MINUTES
The Board reviewed the minutes of the June 20, 2006 meetings. A motion to accept the minutes as written was made, seconded and unanimously approved.
CONSTABLE REPORT
The security coordinator presented the report. It was a quiet month.
FINANCIAL /DELINQUENCY SUMMARY
The treasurer gave the financial report as of June 30, 2006. After due discussion it was unanimously agreed to transfer $50,000.00 out of the operating account and into a three (3) month CD to maximize the interest until the money is needed. The treasurer stated that in the budget meeting for 2007 it would be better to budget major income in the months of November and December as a bulk of homeowners pay in November and December when the invoices are mailed out.
OLD BUSINESS
Update at Tennis Lessons/Coaching - Mr. Gordon presented the Board with a certificate of insurance from the resident performing tennis lessons. The certificate that names the association as insured will be forthcoming.
Driveway Repairs - The deed restriction committee reported there are driveways in need of repair. They will have the list for the next meeting.
Pool Issues - The Board discussed various pool issues. It was reported that as of this meeting we now have new life guards on duty.
Cul-De- Sac Improvements - The Board discussed the cul-de-sacs landscaping. On one street the neighbors planted it and take turns watering it as there is no water in the cul-de-sac locations. Where this is not done, the landscaping has suffered from lack of water. There is no money in the 2006 budget for further cul-de-sac landscaping but the Board will investigate the pricing in the next few months and Mr. Gordon will discuss with the Municipal Utility District and ask if they could offer a discounted rate for installing meters. At that point the Board can decide if they want to take proposals for installing meters and sprinklers for 2007 or 2008 budget.
NEW BUSINESS
Reserve Study - Mr. Ellis presented an update of the 2005 reserve study for 2006 together with recommendations for some restructuring to improve the way the capital reserve is handled. His recommendations were unanimously approved.
Flood Insurance - The Board reviewed a proposal for flood insurance for the clubhouse building and cabana It would be a $5,000.00 deductible and the premium would be $1.075.00. The Board unanimously agreed not to accept the proposal.
Sign for Board Meetings - Mr. Sammon wanted to know if signs were put up at the subdivision entrances to remind residents of Board Meetings. The Board reported that Mrs. Smith used to place the signs out but ceased doing this as it had no effect on attendance. Mr. Sammon volunteered to resume placing these signs out.
Architectural Control Fence Issue - The Board reviewed the Architectural Control Guidelines and the guidelines do state all fences shall be cedar. The Board felt that this policy should continue to be enforced. Only cedar fences will be approved.
There was also an issue with a home that was painted before the Architectural Review Application had been submitted. The Board agreed with the Architectural Chairman that the primary color on the home will have to be changed. The Architectural Chairman will be giving a written response to the resident.
DEED RESTRICTION VIOLATIONS
The Board discussed deed restriction violations and the disposition of same.
DELINQUENCY
The Board reviewed delinquency report.
NEXT MEETING
The next meeting will be August 15, 2006 at the community clubhouse.
With no further business to come before the Board, the meeting was adjourned at 7:30pm.
