A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, February 16, 2010 at 5:30 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449..
ATTENDANCE
Directors in attendance were Brian Boggs, Linda Moore, Lance Gordon and Don McClelland. Also in attendance, representing Planned Community Management, Inc. (PCMI), was Dolores Sue.
A quorum being established, the meeting was called to order at 5:40 p.m.
MINUTES
The Board reviewed the minutes of the January 19, 2010 meeting. A motion to accept the minutes was made, seconded and unanimously approved.
HOMEOWNER CONCERNS
There were three (3) homeowners present.
One homeowner present was concerned about the fallen perimeter fence and the length of time it has been down. Lance Gordon explained that proposals came in extremely high and the Board is obtaining new quotes. One homeowner present offered to help the association in the repair needs.
CONSTABLE REPORT
Linda Moore, constable liaison, presented the constable report as of January, 2010.
FINANCIAL AND DELINQUENCY SUMMARY
PCMI presented the financials as of January 31, 2010. The money in the bank totaled $631,538.78. This includes checking, money market accounts and CD’s and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets.
As of January 31, 2010 delinquencies totaled $134,114.06.
OLD BUSINESS
Playground Equipment Upgrade - The chairperson was unable to attend the meeting therefore this item was tabled until the March meeting.
Pool Notice Board – This item was tabled until the March meeting
NEW BUSINESS
Alternative Avenues for Security Patrol – This issue was tabled until the May, 2010 meeting.
Pool Memorandum – The Board reviewed the preliminary pool memorandum to be mailed with the annual meeting notice. Lance Gordon will obtain the swim meet dates in order for those dates to be included in the letter. Further, the Board will decide what dates in April they will distribute pool tags. Tentatively they selected Saturday, April 10, 2010 and Sunday April 18, 2010 as the pool tag distribution dates
At this time the Board thanked the homeowners for attending the meeting and adjourned to executive session to hold a hearing and discuss deed restriction violations and delinquencies.
The hearing was held with a resident. This issue was with a structure that was installed without architectural approval and installed on an easement. The owner discussed the series of events. The Board thanked the owner for attending the meeting.
After reviewing the events the Board instructed PCMI to send a letter stating the structure must be removed.
At this time the Board discussed a homeowner who installed a roof without approval. The owner wanted to meet with the Board but was unable to attend the meeting. PCMI was instructed to send the owner a letter and state an application must be received for a roof that adheres to the deed restrictions.
Deed Restrictions were discussed at this time and the disposition of same.
Next the Board reviewed the status report from the association attorney and all delinquencies. PCMI was instructed to cut the trash off to all residents who owe maintenance fees and have not contacted PCMI to set up a payment plan.
With no further business to come before the Board, the meeting was adjourned at 7:20 p.m. The next meeting will be March 16, 2010, at 5:30 p.m. at the community clubhouse.
