A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, February 21, 2006, 2005 at 4:00 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Directors in Attendance were Alan Blair, Dave Ellis, Richard Erbert, Don McClelland, Sue Dean Smith, Linda Moore, and Lance Gordon. Also in attendance, representing Planned Community Management, Inc. (PCMI), were Dolores Sue and Candace Wiggins.
A quorum being established, the meeting was called to order at 4:05 p.m.
EXECUTIVE SESSION
The Board reviewed each deed restriction violation and disposition of same. Final demand letters have been issued to homeowners who have not paid the 2006 fees.
OPEN SESSION
HOMEOWNER CONCERNS
There were four homeowners present. The homeowners wanted to discuss recycling. The Board explained that there was a miscommunication, recycling is a part of the whole contract, not separate. Therefore, discussion of whether or not there will be recycling cannot occur until the contract ends in one year. Various ideas were discussed about how to get the community as a whole to recycle. There will be an article in the newsletter and on the web page. The homeowners present stated they will try to get the school involved, teaching children the importance of recycling. The board thanked them for coming to the meeting.
At this time Mr. Peter Kaestner of the swim team Board discussed the upcoming swim season with the Board. The swim tag distribution will be April 8, 2006 from 10:00 a.m. to 2:00 p.m and April 23, 2006 from 1:00 p.m. to 4:00 p.m. The Board will get together and see who will work those days. The Board thanked him for attending.
MINUTES
The Board reviewed the minutes of the January 17, 2006 meeting. A motion to accept the minutes as written was made, seconded and unanimously approved.
CONSTABLE REPORT
The security coordinator presented the Security report. It was a quiet month.
FINANCIAL/DELINQUENCY
The Board reviewed the financials for the month of January 31, 2006. The money in the bank was $502,979.02. This includes checking and money market accounts and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets.
After due discussion a motion was made, seconded and unanimously agreed to move the operating account from Sterling Bank to Southwest Securities to take advantage of the higher interest rates.
Delinquency - Delinquency as of February 21, 2006 was $88,222.81. Final Demand letters have gone to all delinquent homeowners.
OLD BUSINESS
Painting of Clubhouse – The Board reviewed all three proposals for the painting of the clubhouse. After due discussion it was unanimously agreed to accept the contract with Lou’s Painting for a total cost of $6,175.00.
Center Nets at Tennis Court – Mr. Gordon reported that the one net for court number 2 has been purchased and is now installed.
Lower Speed Limit Inside the Community – The association has not heard back from Commissioner Raddack’s office as of this meeting.
NEW BUSINESS
Foot Board on Life Guard Stand – The Board reviewed a proposal from Lone Star Pools to replace the broken foot board with a one-year warranty for a total price of $408.41. A motion was made, seconded and unanimously agreed to accept the proposal.
Exhaust Fan for Chemical Room – The Board agreed that an exhaust fan is needed in the chemical room. A motion was made, seconded and unanimously agreed that Alan Blair will have the exhaust fan installed.
Water Fountain at Clubhouse – The water fountain is broken and the cost to replace it with a new one that is ADA approved is $1,040.00 installed. A motion was made, seconded and unanimously agreed to purchase a new water fountain from Humphrey Plumbing for $1,040.00
Group Mailbox Discussion – Dave Ellis explained there had been an anonymous feedback note on the website saying that the writer would like to see group mailboxes. The writer felt it would be cleaner and more secure. Dave Ellis researched this and found there would be considerable cost for the purchase of group mailboxes. The residents would also have to purchase keys from the Post Office and residents would lose the convenience of having their mailbox on their properties. Also, if a group mailbox was knocked down by an accident or vandalism, the Association would have to pay for and manage the repair and while the repair is in progress the residents’ mail could not be delivered. After due discussion it was determined that to move to group mailboxes is not justified and would be badly received by the majority of the residents.
NEXT MEETING
The next meeting will be held on March 21, 2006 at the community clubhouse. The executive session will begin at 4:00 p.m. and the open forum will begin at 5:00 p.m.
With no further business to come before the Board, the meeting was adjourned at 6:30 p.m
