The Annual Meeting of Members of Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, April 15, 2007 at 1602 Hoyt, Katy, Texas 77449 at 7:00 p.m.
Directors in attendance were Don McClelland, Sue Dean Smith, Dave Ellis, Patrick Sammon, Linda Moore, Lance Gordon and Cliff Johnson. Also in attendance representing Planned Community Management Inc. was Dolores Sue, Kim Barker and Nancy Denega.
A quorum was qualified by representation in person and/or by proxy of one hundred forty seven (147)..
The Board President served as chairperson and called the meeting to order at 7:00p.m.
The first item on the agenda was the election of three (3) Directors to the Board. There were four people running for the Board, Lance Gordon, Don McClelland, Richard Greenwald and Brain Boggs. Each candidate introduced themselves to the residents present and explained why they would make a good board member.
The floor was opened for nominations.There were no nominations from the floor, a motion was made, seconded and unanimously approved to close nominations from the floor and call for the vote.
The votes were collected and while the votes were being counted the meeting moved forward on the agenda.
The next item on the agenda was a review of the Association financials. The 2008 financial report was presented by Dave Ellis explaining the actual expenses incurred as compared with the budget and a detail of the reserve fund.
A vote is required annually to roll over the excess income if any, for the benefit of IRS rulings. Upon a motion duly made, seconded and unanimously approved by the Members, it was:
RESOLVED, that any excess assessments for the taxable year 2008, that
are over and above the actual expenses paid or incurred for said year, shall
be applied to the following year’s assessments for operating expenses.
There was a general discussion about the new development in the area.
The vote count was completed and the new board Members are Lance Gordon, Don McClelland and Brain Boggs.
At this time, Dave Ellis presented Sue Dean with a trophy of appreciation on behalf of the Board and the subdivision.
There being no further business the meeting was adjourned at 7:45 p.m.
